In a world of rising privacy concerns, Poseidon Sails is highly committed to respecting your privacy and implementing measures to protect your personal data in compliance with General Data Protection Regulation (GDPR) (EU) 2016/679.
From the moment you interact with us, either directly or through a third party, we gather information about you, be it over the phone, through email exchanges, or through our websites, social media, and competitions.
We never share nor reveal your personal information to any third parties, unless this is either mandated by applicable law or required for the fulfillment of service, contractual obligations, and legitimate interests. Even so, you at all times have the right to request from us that we delete your information to the extent of course that retaining such is not mandated by Law.
We will be happy to answer any questions you may have but should you feel you disagree with our policies or any terms & conditions thereof please feel free to not proceed with further use of our website and kindly understand that we may be prevented from accepting your yacht charter booking or purchase order.
This Privacy Notice was last updated on 24 May 2018 and aims to inform you on how we collect and process your personal data through your use of our websites, when you sign up to our newsletters and publications, follow us on social media, purchase a product or service from us or take part in a competition that we organize.
- Legal base & purpose of personal data processing
- How we collect personal data
- What Personal Data We Collect
- How we use personal data
- Where we store personal data
- Who we share personal data with
- Your rights to your personal information
Personal Data Protection & Security Statement
Poseidon Sails shall process your personal data in compliance with General Data Protection Regulation (GDPR) (EU) 2016/679 and Greek National Law 2472/1997 and has taken all reasonable organizational, technical, and security measures for the protection of personal data against unauthorized access, misuse, detection, loss or destruction.
In charge of data processing:
Full Name of Legal Entity: Poseidon Sails Company
Registered / Postal Address: 25 Karaoli Dimitriou str., 12461 Chaidari, Greece
Telephone Number: +30 697 4871250
Contact e-mail: email@example.com
Legal base & purpose of personal data processing
Your personal data is collected and processed on the basis of:
- Your Consent is given to us to process your personal data for the purpose of contacting you, providing you with quotations, and communicating to you company news, promotional offers, and other information related to our business.
- Operational & Contractual Requirements for the purpose of entering into or performing any contractual agreement with you and fulfilling the contractual obligations arising thereof.
- Legal Requirements imposed by regulations in force, as for the purposes of notification and registration which we are obliged to perform in compliance with legislative conditions for conducting the activity of yacht sales, yacht chartering, and concluding yacht sale or charter agreements.
- Other Legitimate Interest, as for the purpose of optimizing our product or service mix to provide you with services best suited to your preferences, assessing your satisfaction with our services and from the yacht that you chartered, improving our website content, improving our business processes, marketing efforts, products, and services.
How we collect personal data
As we collect information through many sources we have grouped them for your ease of reference by type of interaction and channels of inquiry and communication with us.
Should you choose to
- place a request for information
- place an inquiry for products or services
- pay for products or services through our website
- subscribe to our newsletters and publications
- sign up and participate in a competition, promotion, or survey
- give us feedback on our services and products
- interact with our company for any other purpose
then you may provide us with personal data by,
- filling-in forms through our websites
- filling-in forms when visiting us at fairs
- corresponding with us by post, phone, email, in person, or otherwise
We may receive personal data of yours from third parties such as your cooperating yacht sales broker or yacht charter broker or travel agency when you will be placing an inquiry or order for our products or services through them.
Automated Technology Interactions:
By visiting and browsing our websites, we may automatically collect statistical and technical data that can identify your device and town but not you as a person. We collect this personal data by using server logs, cookies, and data analytics technologies and services provided by third-party suppliers such as Google based outside the EU. Please refer to our Cookies Policy for more information.
Should you be chartering a yacht, it is also possible that we may automatically collect yacht coordinates tracking information mainly for safety and emergency handling purposes but also so as to enhance the level of charter base service level you receive.
What Personal Data We Collect
The amount and type of personal data we collect are at all times reasonable, necessary, and maintained to the minimum requirement imposed by the criterion of necessity for operational and contract performance, legal requirement, or other legitimate interest per level of interaction.
To help you better understand the type of personal data we may collect and process we have grouped them per level of interaction as follows:
Website Browsing Data:
In order to improve your experience on our website we use “Cookies” which are small text files sent by the webserver to your web browser and stored by your browser on your device so they allow our websites to recognize your device – but they do not identify you personally.
We also use Google Analytics, a service that collects statistical data about our users’ browsing actions and patterns (including where available their IP address, operating system, and browser type) to Google Servers, then provides us with reports containing such statistical information that does not identify any individual but help us understand website performance and how we can improve it.
At this stage, your identity is neither determined nor recorded, except for the town in which you are located.
Only once you enter your contact information into the website yourself it is possible for us to match you with a recorded visit to our website.
When you contact our company we record your Name / Surname / E-mail address / Phone Number and any Comments (i.e. the specifics of your communication) so we may contact you in return with a response appropriate to the purpose of your contact. Should you be contacting us through a contact form embedded in our websites, then we also receive your IP address.
Newsletter & Publications Subscription Data
By subscribing to our Newsletter or Publications you will be providing us with the same Contact Data as above. Again, should you be subscribing through our websites then we will also receive your IP address.
Service Inquiry Data
When you place an inquiry for chartering a yacht (or another service) either via phone, e-mail, or through your charter broker, then in addition to your Contact Data listed above we may also collect information on your sailing holiday preferences such as Yacht Charter Type / Yacht Type / Sailing Area / Pickup Date / Drop Off Date / Holiday Requirements (including a number of guests aboard, charter party composition, etc.) so we may process your inquiry and provide you with a quotation best matched to your requirements.
Booking / Charter Agreement Data
Ready to book that wonderful sailing vacation? It’s time for us to collect and confirm with you the full set of personal data required for legal and operational purposes, as summarized in the table below:
|Charterer||Skipper & Co Skipper||All Other Passengers|
(Minimum Requirements Mandated by Law)
|Name & Surname
Date of Birth or Age Group
Scanned Copy of Passport or ID
Residence (Postal) Address
Cell Phone Number
|Name & Surname
Date of Birth or Age Group
Scanned Copy of Passport or ID
Residence (Postal) Address
Cell Phone Number
Sailing License Copy
|Name & Surname
Date of Birth or Age Group
Scanned Copy of Passport or ID
|Payments Data||Tax Registration Number 1
Bank Account Details 2
Payment Card Details 3
|Travel & Service Arrangements Data||Flight Details, Local Accommodation details|
|Charter Preferences & Personalized Services Data4||Provided by you so we may fulfill your requirement for personalized charter arrangements (tailor-made menus, wine lists, itineraries, occasion arrangements, provisions, services, etc) and enhance charter service level to your satisfaction. May include Special Categories of Sensitive Personal Data such as religious or philosophical beliefs, biometric data, dietary details & constraints, and information about your health and any medical conditions.|
Kindly understand that personal data required to be collected, processed, distributed, and stored by law, or under legitimate interest or reasonable requirement so as to execute a service or product order or to enter or fulfill the terms of a contract needs to be provided from you in an accurate and timely manner. Should you fail to do so then we may not be able to render our services, execute your order, enter or perform the contract so we may be obliged to decline or cancel your service or product order, or contract.
Sailing Coordinates Data
It’s time for you to sail the yacht of your dreams! During your sailing holiday, you may require from us technical or other support or you may even face an emergency requiring assistance. Being able to define your current location is crucial for us to be able to respond fast and effectively and for this purpose, some of our yachts are equipped with GPS tracking devices transmitting GPS coordinates of navigation. This information also allows us to optimize service level by prioritizing charter base personnel allocation when you return your chartered yacht to base and can be used as evidence in any event of damage or accident caused during the charter.
How we use personal data
Other than for the specific purposes agreed with you, any information collected can be processed and used without your knowledge or consent for legitimate purposes only, when this is required or permitted by Law.
The two principal uses of your information are Operational / Legal requirements and Marketing.
Operational & Legal Requirements
Commonly referred to when we need to,
- respond to an inquiry or contact of another purpose that we have received from you
- prepare a contract we are about to enter into with you
- perform a contract we have entered with you or render you a service or product you have ordered
- comply with legal, statutory or regulatory obligations
- serve or protect our legitimate interests (or those of a third party)
Poseidon Sails shall never sell or make otherwise available your personal information to any third party for the purposes of advertising.
We use information collected from you too,
- improve our websites’ content and functionality
- perform internal marketing analysis
- communicate offers and news which we believe will be of interest to you
If you have contacted us requesting information, inquired for goods or services from us or subscribed to our newsletters or publications, registered for a competition or promotion organized by us, or provided us with your contact details during a fair, or received goods or services from us and on condition that you have not opted out of such activity then you may be receiving marketing communications from us.
Data Storage & Retention
Where we store your data
Your information is stored on our servers and protected physical storage locations in our head offices as well as servers owned by third parties as further explained below. We implement a variety of procedures and technologies including security equipment (controlled access technology and CCTV monitoring) and software (firewall, antivirus, data encryption) to protect your information from unauthorized access, use, or disclosure.
Just like almost any business worldwide we obtain business essential services such as e-mailing and data storage from external suppliers. We take great care in selecting only reputable trustworthy suppliers such as Google, Microsoft, Dropbox, and Mailchimp especially because they process and store your data on servers of their own that are dispersed in many countries and so possibly located outside the country where you live or the European Economic Area (EEA).
Despite all reasonable measures being taken, it is well understood that no business can fully eliminate security risks associated with information.
How long do we retain your data?
Your personal data is retained for as long as it is required to fulfill the purposes we collected it for, or as mandated by applicable legislation and regulations (including tax and accounting requirements as well as purposes of an investigation or dispute).
You may at any time unsubscribe from our marketing activities (i.e. Newsletters and Publications) and we will immediately update your marketing preferences so you will no longer be receiving marketing activities from us. However, your personal data previously collected (including any e-mails exchanged) can and will be retained for legal and legitimate purposes (as when such information is pertinent to a previous product or service order of yours).
It is important that any personal data you hold with us is at all times current and accurate so please be so kind to keep us updated on any changes to your information.
Who we share personal data with
Sharing your information is strictly limited to serving legitimate purposes and Poseidon Sails will never sell or otherwise make your information available to any third party for any purpose which lies beyond the operational or legal requirements.
Your personal data will be accessible by our staff through a structured system of authorization and access levels whilst some of our staff may be accessing it from remote locations (as when in a marina). Our personnel receive training on Data Protection issues so that they have a good understanding of the potential risk of harm from unauthorized use or disclosure of your personal data and take great care to ensure that their handling practices minimize such risk (so for example, your printed charter documentation will move through the various stages required to obtain permits to sail always enclosed in company folder and will never be left unattended or accessible by unauthorized persons).
Your personal data will be shared by us on an as-necessary basis with service providers (e.g. IT providers, analytics companies, pay per click (PPC), and E-Newsletters services), operational partners (e.g. fleet operators, charter brokers, yacht owners, yacht crews, charter-base operators), other suppliers (for as long as they are required to provide you services or goods ordered through us) and competent authorities but the amount of your information shared will at all times be limited to the minimum required for the purpose it is intended to serve, always taking under consideration the nature and sensitivity of personal data.
Your rights to your personal information
Subject to applicable Law, you under certain circumstances have the right to request,
- to access your personal data
- to correct your personal data
- to erase your personal data
- to object to the processing of your personal data
- to restrict the processing of your personal data
- to transfer your personal data to another company
- to withdraw consent
- to lodge a complaint
To receive more information or exercise any of your rights please contact us at firstname.lastname@example.org. Before responding to your request, we may ask you to verify your identity and to provide further details about your request whilst we will make our best effort to respond within a reasonable time. We normally do not require a fee so you may access your personal data (or process any other request pertaining to your personal data) but please keep in mind that a fee will need to be charged in cases of requests that are clearly unfounded, repetitive or excessive.
The term ‘Poseidon Sails’ or ‘us’ or ‘we’ shall refer to Poseidon Sails Company, all its subsidiaries, and/or affiliates. The term ‘you’ or ‘user’ or ‘contact’ or ‘visitor’ or ‘customer’ shall refer to the user or viewer of our website or customer or other contact interacting in any way with Poseidon Sails.
The term ‘Third Parties’ shall refer to,
- service and product suppliers providing services and products pertinent to the agreement/contract we are about to enter into or have entered into with you, including shipyards, yacht owners, fleet operators, charter brokers, yacht sales brokers, yacht owners, yacht crews, lawyers, bankers, auditors and insurers
- tax, customs, port, or other Authorities acting as processors or joint controllers,
- other companies that provide IT, system administration, and data analytics services acting as joint controllers or processors, who may be based outside the European Economic Area (EEA).
This website is provided on an ‘as-is basis and the information contained in it is for general information purposes only and subject to change without prior notice.
This website is not intended for children and we don’t knowingly collect personal information from children. By using this website you confirm that you are over the age of 18; if you are aged under 16 you must seek your parents’ permission beforehand and without this consent, you are not allowed to provide us with information yet in the event that you do, we will cease to process it as soon as we find out.
Unless otherwise expressly stated, photos, videos, specifications, and graphics of yachts and services are merely indicative and non-binding; reliance on website information for any purpose is strictly on the user’s responsibility. Yachts and services offered are described in the written offer statement provided by Poseidon Sails in response to inquiries for products and/or services placed with us and nothing on this website constitutes advice, nor does the transmission, downloading, or sending of any information create any contractual relationship. Prices and indications as to the availability of yachts, services, captains, and crew on this website are given for guidance purposes only.
Reasonable effort is made to maintain website information updated and correct but we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability, fitness for a particular purpose, merchantability, or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. In no event shall we be liable for any loss or damages or expenses including without limitation, compensatory, direct, indirect, or consequential loss or damage, loss of data, income or profit, loss of or damage to property or claims by third parties howsoever arising in connection with the copying or use of any information or material contained in or referred to on this website or otherwise from the use of this website (including without limitation information in respect of the yachts and crews described on this website).
What are cookies?
Cookies are small text files sent by the webserver to your web browser and stored by your browser on your device so they allow our website to recognize your device (but not you personally) and remember if you have been to our website before. Cookies are an industry standard used by most major websites; when you visit our websites, we may collect information from you automatically through cookies or similar technology.
These are essential to our website functionality; For example, these include the cookies that make it possible for you to stay logged into your account and make comments on our website. If you set your browser to block these cookies, then these functions and services will not work for you.